Senior Qualification Handbook 2019

STAFF WHANAU BOOKLET

This Staff Handbook is a guide to the administration and routines of our school. It will be most useful to newly appointed staff, but also useful as a point of reference for the seasoned teachers. Details printed here are under constant review. Please read it thoroughly and if clarification is required, please talk to one of the Senior Leaders.

Bream Bay College is a co-education secondary school ranging from Yr 7 to Yr 13. Our roll fluctuates up to 535. We are a leading school in restorative practices and New Pedagogies for Deep Learning using the 6C’s (Michael Fullan’s 6 Competencies) with excellent facilities for student support. Our grounds are delightful and provide shade in the hot summers.

Our aim is to educate young people to succeed in our changing world. We stress the importance of academic achievement, but we also favour a balanced approach to life and for this reason Bream Bay College offers a range of sporting, social and cultural activities to enhance our programme at school. We aim to prepare young people for their future, whether this is as a vocational or trade training, or a professional training, students can leave with all the necessary skills to ensure success.

We expect students to show pride, achieve quality and demonstrate success. We have wonderful facilities and advanced technology to assist students to achieve these school values. Our recently refurbished library is a student focused heart of the school where students can access research and recreational reading as well as internet and email. In addition to this the students are well cared for with a new and well-resourced Student Support Centre, an renovated gymnasium area with a climbing wall, a mezzanine floor, kitchen and catering area and the new Performing Arts Centre opened recently in 2009.

Sport, Music, Dance and Kapa haka play a significant part in the life of the school. All staff are involved in some sort of co-curricular activity and all students are encouraged to participate.

However, it is inside the classroom that our academic results are accomplished and it is here that each of us must focus our abilities and energy. Relationships must be rewarding for both the student and the teacher. A positive learning environment is established when there is mutual respect and therefore a relationship. Respect is a two way thing earned by us all and relationships are formed when we take time to learn about each other’s strengths, weaknesses, likes and dislikes and, teach to these.  Have high expectations of yourself and your student’s our success depends on this flourishing partnership between student and teacher.

Attendance Registers and Rolls

(Refer separate booklet)

 

Relief Teachers
Relief teachers are to mark the roll sheet given to them in the morning, and return it to the office by the end of the day. The class rolls will be updated electronically, centrally.

Alarms

All staff are issued with alarm codes for their areas. The Caretaker/Duty Deputy Principal will drop the alarms in the mornings and the Cleaners are responsible for setting the alarms after school. Outside of these hours please ensure you check your areas and ensure the alarms are set.

Appraisal

Alison Dalgleish co-ordinates the appraisal system. The appraisal system undergoes constant evaluations and remains a focus of the College 2018 professional development programme.  All staff are required to participate in this programme.
Senior Leaders will be appraised by the Principal and HOD’s by the Senior Leaders. Every other member will be appraised by his/her HOD or a senior member of the department as delegated by the HOD and approved by the Principal. A staff member may seek a change of appraiser by appealing to the principal stating the reasons for the change. If a staff member is unhappy with the results of an appraisal he/she may appeal to the Principal for a review of the appraisal.
A staff member split across departments will be appraised by his/her main HOD although appraisal may be rotated through HOD’s if that is appropriate. An “Appraisal Web’ is published annually to clearly show who is appraising who, ideally the Appraisal cycle is completed for the current year and the Performance Agreement for the next year (goals etc.) is drawn up.
The cycle: TBC each year
The job description will form the basis for the initial meeting. This will consist of any relevant generic job description along with any additional key tasks that the appraisee is responsible for. Relevant school goals and departmental goals will be added. The “cover sheet” details are also checked. These documents will be covered in full and any areas identified by the appraiser and appraisee which could be enhanced or are of concern will be recorded on the form supplied. For each of these items an action plan to achieve the desired result will be constructed by the appraiser and appraisee and will include a note of the resourcing required. The items on this list will form the developmental section of the appraisal process.

Dates TBC: All Performance Agreements are to be signed off.
Final Meeting: TBC

The appraisee will have performed a self-appraisal based on his/her job description and bring this to the meeting as well as any supporting documentation. E.g. mark/plan book, roll book, schemes, samples of work, observation sheets.

Data gathering methods

On the job visits by the appraiser
Student appraisal sheets
Samples of work/plans/lessons/units/plan book/mark book
Principal and SMT will have peer appraisal sheets completed (late term 3)

Compliance

The appraiser and appraisee will go through the job description checking compliance.

Developmental

The appraiser and appraisee will fill in the report sheet supplied to show the results of the developmental items. Task sheets will be updated for the following year and cover sheet checked. These will be handed to the Principal after signing by the appraiser and appraisee. The HOD will hand copies of relevant sections of the reports to the PD co-ordinator.

Competency

This is a separate process which will be entered into if a staff member is not meeting compliances. See separate documentation for this process.

Assembly

Assembly is held every Tuesday and Thursday from 8.35am to 8.55am. On Tuesday, students are seated in their Whanau classes accompanied by their Whanau teacher.  All teaching staff are to attend the Tuesday formal assembly. Please arrive on time.  A visual check will be taken by each Whanau teacher (refer attendance booklet for details). Assembly provides an opportunity to recognize student achievement and reinforce the traditions of the College and discuss issues important to the whole school. The Manager in charge of assemblies will accept contributions to assembly prior to assembly time. On Thursdays assembly the Managers, and Deans are to be present. Staff not attending must stay on school site and should use this time for Whanau pastoral matters. A visual roll check will be completed by House Deans

Assessment/NZQA

Matters relating to assessment procedures are the responsibility of the LEG committee, which is overseen by a Deputy Principal.  Tracey Scott looks after the day to day administration of assessment matters including, external & internal examinations, timetables etc. liaison with NZQA, maintaining school assessment procedures

Asset Register

The Finance Manager maintains an asset register.  All capital items must be recorded in the asset register.

Award Schemes for Students

Awards

Staff are encouraged to issue “Star Awards” to any student, for any reason that needs commending. The teacher will then record as a behaviour note in the system.

 

The 100 plus Club

At the end of the year, students who gain a Junior Diploma with Excellence with over 100 credits at excellence will be eligible for $100 presented at Prize giving.

Ball

The annual ball, the social highlight of the school year, takes place midyear.  It is organized by a group of senior students along with senior manager (Dean of Year level). The Art Department helps with decorations after negotiations. Staff are encouraged to attend this occasion.

Beginning Teachers

Alison Dalgleish has overall responsibility of all beginning teachers. She will be responsible for 1st and 2nd year teachers and teachers from overseas receiving a formal programme of advice and guidance to ensure teacher registration at the end of their second year of teaching registration over the first two years of teaching. Beginning teachers must feel free to talk to Alison about the registration programme. Lisa Watson can offer advice and guidance in her role as Specialist Teacher.

Behaviour Management  (refer to separate booklet)

Book Binding and Laminating

Any book binding and laminating required for class use is done at the library, and must be received by the Librarian, Lindsey Burrows, the day before it is required. Urgent laminating should be negotiated with Lindsey.

Bookings/Hire of Facilities

All bookings for the following can now be booked electronically, confirmation comes in the form of an email from The Finance Manager
Spaces available for booking are:
Vehicles
Library/Computers
Sports venues
Admin block rooms
Student Welfare Centre
Dance suite

Buses

The College Bus Controller is Robyn Weir who has responsibility for all matters concerning bus routes, times etc. The majority of students catch the bus to and from school so it is important that staff release students promptly at the end of class, but NOT BEFORE.  Once all students have boarded the buses the staff member on bus duty will give permission for the buses to leave.  No student should miss a bus.  If for some reason you hold a class later than 3.20pm, send a message to the bus bay to hold the buses.  In some cases teachers who hold students behind will be required to transport them home. A bus prefect will report incidents of concern back to the bus controller when required. If students require permission to travel on a different bus, they must seek permission first.

Cafe

The Cafe is run by The Lebiel Group Ltd

Cameras and videos

Video and digital cameras are kept by Lindsey Burrows. You will be required to sign these in and out.

Caretaking

Every day requests can be entered on the Caretaker job sheets EForm or left in the caretakers pigeon hole. During school holidays if doors are unlocked or alarms unset, they must be relocked and reset when you leave.

Classrooms

Teachers are to ensure that the room is secure at the end of the day (doors locked and windows shut), with all chairs up on the desks. The rooms must be in a reasonable condition to enable the cleaners to vacuum the floor. (It is not the cleaner’s responsibility to pick up rubbish off the classroom floors or to put up the chairs).

 

Co-curricular activities

All staff are expected to contribute reasonably to the wider good of the school by being involved in co-curricular activities. (Professional Standard)
Examples: camps, sports coaching, school productions, clubs, etc.

Code of Ethics

This publication has been produced by the NZ Teachers Council, December 2004, for registered teachers and those granted limited authority to teach. The purpose is:

  • To clarify the ethics of the profession
  • To Inspire quality behaviour which reflects the honour and dignity of the profession
  • To encourage and emphasise those positive attributes of professional conduct that characterise strong and effective teaching
  • To enable members of the profession to appraise and reflect on their ethical decisions.

For a full copy visit www.teacherscouncil.govt.nz

Common Room

This room is for year 13 use ONLY. Loud music or activity is not to happen during class time. Students in the common room are to be considerate of others who may want to do school work in study time. D.P’s will visit the Common Room daily and become a mentor to their year 13’s.

Computer use

Staff have laptops and stand-alone computers for school use. Computer jacks are in each workroom and all classrooms.

 

Correspondence School

Students enrolled for courses via Correspondence School are timetabled to attend other classes for purposes of supervision. Lucy Williams organises and liaises with the Correspondence School and takes responsibility for correspondence students.

E-Learning

Students may sit in any courtyard at lunchtime but are to respect this area. This privilege may be reviewed depending on student behaviour and care of the areas.

Daily Notices

The office distributes the daily notices online every morning. Teachers and students can access these online.

Daily Report

D.P’s and/or Deans may decide to put individual students on daily report after consultation with classroom teachers and notification to parent/caregiver. This can also be used as a method of monitoring behaviour for positive feedback. Students on report must collect a new report sheet from the Dean each morning. It should be signed each night by their parent/caregiver and returned to the Dean.

Daily Timetable

We operate a 5-day timetable with 5 one-hour periods.  Whanau meeting is held at the start of each day except on Tuesday (Principal’s assembly) for roll call, absence notes, notices and uniform check.
Bells are rung at 8:30 for Whanau time/Assembly with a late bell at 8.35am. Classes run for an hour each.
The period times are:
Whanau/Assembly    8:35 – 8.55
Period one               8.55 - 9.55
Period two               9.55 -10.55
Interval                10.55 -11.25
Period three             11.25 -12.25
Period four              12.25 -1.25
Lunchtime             1.25 – 2.15/20
Period Five              2.20 - 3.20
Please keep to the bell times students should not be released from classes or Whanau before the bell. If you hold students back at the end of the day, send a runner to Mark Bayer on bus duty, so he can hold the buses. Failure to do this could mean transporting students’ home yourself!

 

Deans

Each House will have a dean who is responsible for working with students in their House The House Dean will get to know the students and in some cases their families, very well.
The role of the Dean is to:

  • Work towards positive outcomes with individuals or whole classes as the need arises.
  • Offer academic guidance.
  • Receive referral forms and information via students online pastoral notes
  • Run detentions
  • Arrange and facilitate family conferences where needed.
  • Be in contact with families.
  • Assist and support colleagues.
  • Monitor daily reports and behaviour contracts.

The Deans are part of the Pastoral Care team.

Senior Managers and Deans in charge of Houses
D.P Sutherland-Alison Dalgleish Dean: Gina D’Ath (acting)
D.P Argyll-Rosemary Nathan Dean: Sara Byrne
D.P Ross-Sandra Hayward Dean: Sherilyn Bradshaw
D.P Inverness-Mark Bayer Dean: Megan Stallman

Debating

The College has a strong tradition of speech and debating.  Debating within the school is organised by John Cunningham HoD English.

Detention

Detentions are run for a number of misdemeanours as prescribed through Pastoral Team meetings.

Drama/Musical

Bream Bay College hosts bi-annual productions put on by the year 7 & 8 classes. Annually the college hosts a night of singing traditionally known as Te Tuinga. Music night is another of the college’s evenings where we show case talents within our school. Show Quest is a production that is run for students by students. Mana Tu is an afternoon of traditional M​āori kapa haka, celebrating Māori achievement encompassing the talents of the local primary schools/ECE in the wider Bream Bay area.

Dress and Personal Grooming (refer separate booklet)

Staff dress is to be tidy and respectable. Male and female staff members’ dress should be more formal than the seventh form dress code. There should be no visible reference to alcohol or drugs on clothes worn. Rubber jandals are not appropriate for staff dress. Beach wear is not acceptable.
Physical education staff may wear specialist gear to enable them to participate or demonstrate their subject.
Staff who go for runs etc. at lunchtime must bring a change of clothes and have a shower before returning to class.

Duties

In a sense all teachers are duty teachers. In travelling to or from school and at the shops, teachers should note the name of any student they see misbehaving, out of school without permission or incorrectly dressed and deal with the matter at school. In your movement around school all teachers should act when you see something that requires attention. No one teacher can supervise the whole school, but the task of the duty teacher is lightened if there is a consistent collective approach to uniform and attendance to classes and assemblies. It is all our responsibilities to help create a safe environment for our students!
For the safety of our students and staff the allocated duties are the number one priority at that time, and essential. Duty takes precedence over other commitments. Each house will be on duty one day per week.  All duties will be allocated amongst staff in that house for that day.  House leaders and D.P of each house are responsible for duties being covered

Before School
Duty begins at 8.10am and finishes at 8.30am. This is to cover the bus bay and general supervision of the school. The duty staff are excused from morning staff meeting but must read the staff meeting minutes book before they go to class.
Interval and Lunchtime
Interval duty starts at the commencement of morning break and ends at the end of morning break. Lunch duty is split into lunch one the first half hour and lunch two the second half hour (see duty roster for times).
Duty Areas:
Café: Be on duty promptly at the beginning of interval and lunchtime and let Café staff know you are there. Supervise traffic, behaviour in queues and control noise level. This a good vantage point to view the junior playground, the seated tree area and up HA block.
HA & P/Arts Blocks: Check toilet areas, check on litter and instruct students to pick up rubbish. Keep corridors clear and tidy. Take a look at the student car park in the auditorium and the library quadrant   Ensuring student safety is paramount.
Tech/Art Block, Prefabs/Auditorium: Check on litter and instruct students in the vicinity to pick up rubbish.. Watch out for any bullying incidents. Watch out for smokers areas outside Art block and auditorium.
Gym/Fields: Check gym area, tennis courts, fields. Be diligent about moving non players off the field. Call for back up if needed. Check on litter and instruct students in the vicinity to pick up rubbish.
Gate
Be on duty promptly at the beginning of interval and lunchtime. Check any students that leave the grounds have a pass from the office. Do not receive any hand written notes. The process for leaving school in school time must be followed. Clear students away from seating outside school and check on litter and instruct students in the vicinity to pick up rubbish
Pool: The pool is a duty usually shared with the sports coordinator. There should be two on duty. Keys for the pool area should be organised through either Sara-Jane, Megan or the duty D.P.
Library: Second half of lunchtime only allows Lindsey to have her lunch break. Check with Lindsey on appropriate behaviour and processes. Ensure student safety is paramount.
After School Bus Duty After school bus duty starts straight after school and finish when the buses have left. Robyn Weir is the bus controller.
Detention Duty/Foot Traffic: Lunchtime detention runs for 25 minutes. These are monitored by House deans and Deputy Principals. Like-wise if there are no detentions for that day the Dean on duty is expected to be on patrol i.e foot traffic.
Wet Weather Routine
The common room is to close in wet weather; all senior students are to go to their Whanau rooms to help with control.
1st half of lunchtime:  1.05 to 1.35 
Three short bells will ring at the start of lunchtime and everyone is to go to Whanau rooms. Whanau teachers settle students and stay with them. One long bell will ring to release the students if it is fine enough. All school managers and Deans are on patrol during the first half.
2nd half of lunchtime: 1.35 to 2.00 If it is still wet Whanau student leaders will take over supervision, the Whanau teacher will go to lunch. House Leaders and other non-Whanau teachers are on patrol during the second half.

Education outside the Classroom

The Beginner’s Guide to Planning an EOTC Activity

  • When you have decided on an activity that you want to organise, see planning procedure for trips below. Check the year or term planner to see if there is an available date(s). If in doubt, see a school manager. Anything already booked has priority. NSSA events are already on the calendar, and don’t need booking.
  • Work out a budget and programme for the activity
  • Fill in an EOTC request form on P.C. Spider (top left homepage). This states what, where, why and when the activity is, and who is going. Submit the form to Mark Bayer for approval and for the activity to be added to the calendar. Requests for relief cover are also organised at this time. This form should be submitted at least two weeks prior to departure.

        Please note: Overnight trips and camps require the permission of the Principal and BOT at least one month prior to departure. Overseas trips require the permission of the BOT. Information cannot be handed out to students until approval is granted.

  • The  EOTC Trip form is approved. At the bottom is a check list of things to do. Follow this list and tick off the actions as they have been completed. Bookings for transport etc. can now be made.
  • Send each student an e-permission(Megan Lea at the office does this). A covering letter from the teacher can also be provided to the students.
  • All documentation that is going out to parents must first be checked by Mark.
  • An Information Sheet with all the details is provided to the Office, The Office is told how much money is to be paid, where it is to be paid to and who is going to go on the activity. This is important as the Office is often contacted by parents asking for this information office staff needs to know!
  • Permission forms are collected. Students are not allowed to leave the school site unless a permission letter has been provided.Take note of any special medical conditions.
  • Payments are made. The cut-off date for payments should be two days prior to departure. Staff should not be waiting for last minute payments that may or may not be made.
  • On the day of departure the following should occur:
    • Place relief work on the table below the whiteboard
    • Collect first aid kit from the Office
    • If private vehicles are used, personally check the licence of each driver, and the WOF and registration of each private vehicle
    • Check the uniform of all students. All students are to wear the school uniform or a recognised sports uniform. Year 13 students travelling with younger students are to wear the same uniform. Senior Management will often check uniform and stop students going if they are not correctly dressed.
    • Take a final roll check of the students travelling. The roll and the completed EOTC request form are handed in to the Office for filing.
    • Enjoy your trip!
    • If you are late getting back a phone call must be made to the school office in opening hours or to the Duty Manager out of hours.
  • In the event of an accident occurring, take all emergency action. Then contact the Office. Senior Management will then contact caregivers and take any further appropriate action. An Accident/Incident Report will be filled out as soon as possible and handed to the Principal. Any contact with the media is to be done through the Principal

Failure to follow these procedures could result in your activity being cancelled or other planned activities not being allowed to proceed

Electives

These have run for two days during the last week of the school year and provide year 7-10 students with a variety of EOTC activities.

Email

The email address for the College is [email protected] All these emails are received by Bev Webb and forwarded to the staff member concerned. Staff have their own email address on school zone which reads as example [email protected]

Emergency Procedures

This procedure is posted in every classroom. Please read and ensure that you and your classes know the procedure to be followed for an evacuation
In the event of an emergency this will be alerted with a continuous ringing of a bell or siren .
Immediately:

  • Leave books,bags,etc where they are
  • File to the assembly area on the field by the route instructed by your teacher.
  • Do not run.

The teacher will ensure that the classroom is clear and the door is closed.
In the event of a fire, earthquake or any incident requiring total evacuation of the buildings, the following procedure is to be adopted.
The person giving the alarm operates the nearest alarm bell switch, smashing the glass if necessary.
The signal to evacuate the building is a siren or continuous ring, but if the bell does not operate, the hand bell that is kept in the front office will be used.
The Principal or Senior Manager, contacts the Fire Station and/or Police by dialling 111. Students must adhere strictly to their teacher’s instructions

Fire / Earthquakes / Tornadoes:

If an earthquake or tornado occurs during class time, all take cover under desks.
If evacuation becomes necessary the alarm will be given in the usual way .

Movement from Class

In the case of fire those adjacent to windows check that they are firmly closed.
Books are left in the room and nobody is permitted to go to his/her locker or the toilet.
The class files out in an orderly manner, beginning with the row nearest to the door.
Wheelchair students and those needing help will leave the room last.  Two “buddies” should be allocated to each student requiring help and have practiced assisting him or her. The teacher leaves last and closes the door. The last person through smoke doors ensures that they are closed.

Exits from Buildings

Students are to use the nearest direct exit.
Classes then proceed to the assembly areas assigned.
Line up in Whanau groups as per assembly area instructions. 
Students are not to cross through the library courtyard or exit beside the chemical storage room.
All teachers without a class, including part-timers/visitors to the school and adult students, if not teaching at the time of the alarm, check in at emergency base and then assemble at the flagpole and be prepared to assist if required.

 

Block Supervisors:                                     Block Checkers:
Performing Arts/Music includes Auditorium   S. Brown      
Prefabs 1-2                                           E. Buckle
P3,P4.P5, Café                                          V. Foster
Gymnasium/Pool/Courts                          D. Harrington          
Technology                                          S.Ryland       
Administration                                       B Webb                 
Room 2, 3¸4, 5                                      H.McDonald
Rooms:  L1, L2, L3                                 G. Cooper
Rooms:  6, 7, 8, 9,                                 S.Sims
Rooms 10, 11, 12, Library                       L. Burrows
Whare Waananga                                  J.Shelford     
Student Centre                                      S. Reynolds
These teachers have overall responsibility for checking the area allocated to them.  Specifically they will have responsibility for:
Ensuring stragglers are out of locker bays, toilets, etc.
Ensuring that their allocated block is clear and notifying the School Manager at the flagpole.
NB: Fire or fume areas MUST not be entered!

Role of the School Managers
Assemble at the flagpole as quickly as possible, taking timetables and staff list.  Receive reports from area ASSEMBLY supervisors, checklists of missing personnel against list of “extras”.  Allocate spare staff to tasks as required. Inform AREA supervisors of reason for emergency.
Whanau Registers (manual rolls for emergencies)
Katrina Sandford, Megan Lea will have Whanau Registers for marking. Whanau teachers are expected to collect a roll from them and mark their Whanau classes. They will be visible by their high visibility vests.
Special Duties:
 Kiri Hita-Duval and Bev Webb report to the assembly area as soon as possible collecting ‘exit and visitors’ books and assist where necessary.

Mark Bayer
Will distribute the Emergency Procedure to all staff including ancillary, part-time and relieving. Check all rooms have an emergency sign.

Emergency Headquarters
This is located at the entrance to the Administration block. All requests for information should be channelled through this base.
Assembly Area: (located adjacent to the staff car park/outside staffroom)
Whanau teachers will line up with Whanau for checking in the following order.
Peter Snell Road
                            
Sutherland              
Car park        Argyll                     
Ross                     
                   Inverness               
If an emergency requires the school to be evacuated from the Auditorium, the school will file out in rows using exits, the doors used to enter the Auditorium.  Once outside the school will assemble on the front lawn in Whanau classes.
Class / Whanau Teacher Responsibility:
Ensure the class leaves in an orderly and controlled manner and that windows and doors are closed.
Check the class rolls by Whanau at the muster area, collecting your roll from office staff

Return the roll to the office for any necessary follow up procedure after evacuation cleared.
Await any further instructions and undertake any task allocated by the Area Supervisor. 
Principal:
Overall control and liaises with emergency services.
Conclusion:
It will be possible to clear the school quickly and account for everybody, if the procedure outlined above is understood and followed. Each room must have a sign prominently displayed indicating muster area. Any fires and emergencies, whether requiring evacuation or not, must be immediately reported to a School Manager on an incident report.

 

Emergency sign for students: (Displayed in each classroom)
In the event of an emergency this will be alerted with a continuous ringing of the school bell.
Immediately:
Leave books and bags where they are
File to the assembly area on the field by the route instructed to you by your teacher.
Do not run.
The teacher will ensure that the classroom is clear and the door is closed.
In the case of fire:
Activate the closest alarm
Evacuate the building
Follow emergency procedures
In the case of an earthquake / tornado /tsunami
Take cover under the desks as per instructions by the teacher
First aid

Students require a signed note (not initials please) from teachers, if they would like to visit the sick bay. Staff trained in First Aid for the College are Kiri Hita-Duval, Katrina Sandford, Megan Lea and Beverley Webb. An official accident register is to be completed by First Aid staff to keep a record of accidents.

Accidents
All accidents are to be reported to the office to be entered into an accident register. This is important for ACC claims.

Enrolments

The Principal will enrol all new (and returning) students and then refer them onto the D.P or Dean who select subjects with student, ensure Whanau classes, Houses etc.  The learning centre staff will then become the first point of contact for new students. Testing, setting up a buddy and meeting their Whanau teacher. Year 7 students are enrolled at the end of the previous year by the year 7 & 8 Dean. The Guidance Counsellor will run school induction days for new students each term

Environment

Bream Bay College has been an attractive graffiti free school, with very little vandalism in the past. However lately there has been a spate of graffiti and at times desks, chairs and property get damaged.  Please send any broken, damaged or badly graffiti property to Caretakers workshop behind room 20.  Management/Deans will deal with any students caught vandalizing property.  Please make a regular habit of checking desk tops in your classrooms (Whanau time could be a good time each day). It is important for us all to assist in keeping BBC vandal free by picking up on graffiti leads and cleaning off any small stuff as soon as it happens.
As a way of identifying graffiti Mark Bayer will set up a graffiti register by photographing and printing graffiti and file it in a clear file for identification.

Enterprise Studies and Young Enterprise scheme.

The Enterprise Studies Scheme is run for year 10 students and the Young Enterprise Scheme for year 12.  Both programs are run nationally, with business sponsorship, and are designed to provide young New Zealanders with economic and business experience.  There is an authentic learning/enterprising focus across the curriculum.

Equal Employment/ Educational Opportunities (EEO & EEDO) Committee

The is a Board of Trustees of Trustees is to ensure all matters relating to equal employment opportunities are implemented to the best of their ability.

Examinations

Internal school exams are organised by Alison Dalgleish. These are timetabled on the school calendar. External exams are run by the NZQA appointed person in liaison with Lucy Williams.

Fax

Fax sheets are available from Bev Webb and can be sent by Bev Webb.

First Aid

Students require a signed note (not initials) from teachers, if they would like to visit the sick bay or require first aid treatment. The office staff is a trained first aid team and Katrina/Kim are responsible for keeping up to date records and an official accident register.

Foreign Students

The College has a biennial exchange program with Higashi Senior High School in Osaka.  The College also hosts another group of students from Japan each year.  For matters relating to individual exchange students (from overseas and Bream Bay College) see Mark Bayer or Bev Webb

Furniture

The Property Manager has a planned program of replacement.  Teachers should discuss their medium and long term needs with Wayne Buckland. Breakages and shortages should be referred to the caretaker.

Gateway

Gateway is an initiative in its fifth year for our school. It gives senior students the opportunity to gain credits in the workplace through workplace training placements. Gina D’Arth is the Gateway coordinator. Please ensure that Gina is notified if there is a senior student who is struggling to be connected. Often a Gateway placement will give them some goal. However it is important that we all understand that Gateway is NOT just for students who are transitioning out of school.

Harassment Procedures

  • At Bream Bay College harassment is described as any language, visual material or physical behaviour of a sexual, racial, bullying or discriminatory nature that is unwelcome, offensive, hurtful or repeated or significant enough to cause detriment.
  • Staff will model non-violent behaviour.
  • Any form of harassment witnessed or reported must be challenged. Report to Dean your concerns for action to be taken.
  • There is provision for guidance, crisis counselling and pastoral care needs of students.
  • A harassment guide will be placed in all classrooms.
  • Violent behaviour by students will be dealt with within the discipline system. As with all offences this could involve a Restorative Conference, the police or outside agencies.
  • Education on harassment will be provided to all junior students through the health programme and the whole school through school assemblies and from Whanau teachers in Whanau time.
  • School wide anti-harassment procedures will be followed by all staff to ensure consistency in dealing with harassment problems.
  • All reported incidents will be investigated by the level Dean.
  • The Harassment Procedure will form part of the staff induction programme.
  •  BBC is to ensure that Deans are trained to be able to respond to students who seek advice or guidance.

 

 

Health and Guidance Including RTLB, SENCO and Outside Agencies

We have the expertise to help students right here at Bream Bay College.
We have:
        Head of Pastoral Care – Rosemary Nathan

  • Guidance Counsellor; Susan Reynolds
  • Careers Adviser; Susan Reynolds/Megan Carran
  • Academic Guidance; House D.P’s & Deans
  • RTLB; Fiona Heiwari
  • SENCO; Waveney Grace-Thode
  • Gateway Coordinator; Gina D’Arth
  • Public Health Nurse; Dee Millen
  • Drug and Alcohol Counsellor; Jenny Gibbs
  • School Doctor, Dr Eggleton
  • Sexual Health Nurse;
  • BBC Attendance officer; Vicki Nicholas
  • Truancy Service:Te Taitokerau truancy service
  • ROCK ON _Truancy agency includes (BBC, BB Police, CYPF, MOE, A.E, Youth Justice, BBTrust)
  • We also have access to Te Roopu Kimiora (Child & Youth Mental Health).

Guidance Counsellor Susan Reynolds is our own qualified counsellor. She works with students to help sort out problems that may be affecting a student’s ability to learn at school. While all Whanau Teachers, Deans, House Leaders, School Managers and even the Principal will want to help with problems that affect learning, a student can be referred on to the Guidance Counsellor, who is able to offer specialist help in a confidential way and has time available to do this. Susan will be fulltime in school this year. The Guidance Counsellor will run school induction days for new students each term.

Careers Adviser, Susan Reynolds is the careers adviser and responsible for Pastoral care within the school.
Access to career help and guidance is available to all students and specifically those preparing to leave school and to those at risk of leaving without qualifications. Career programmes on the computer are available to students to help with career pathways and internet links are accessible to students refining their research. Scholarships, awards and applications to tertiary institutions and accommodation are made through the Careers Adviser.
RTLB (Resource Teaching and Learning Behaviour) Allison McKellar & Fiona Heiwari is the RTLB and a member of the Step Team. In her role as RTLB she works with five schools in our area. The criteria for accessing the RTLB is as follows:
Behaviour

  • Harm to others-physical aggression, frequency and intensity considered
  • Harm to self
  • Vandalism/serious damage to property &/or theft
  • Intimidation – threatening others/harassment/bullying
  • Extreme withdrawal from adults/peers
  • Non-compliance and regular disruption

 

Learning

  • Significant difference between student performance and school average either bottom 5% or top 5%

Summary

  • Safety of self and others –highest priority
  • If a student fits a number of criteria, this will raise the priority

Staff
Staff wishing to work on behaviour management, curriculum delivery or other PD may do so by negotiation or as arranged by Senior Management in conjunction with themselves and the RTLB.
It is important that teachers do not see the RTLB as the person called in by Senior Management if there are issues of competency. RTLB work with staff is confidential and information gathered is the property of the staff member.
Systems
The RTLB assists with systems interventions and projects when requested by the Principal.
Student Referral
All referrals are to be made through either the principal or through the weekly Student Welfare meeting as part of writing individual plans for disengaged students. At the STEP meeting students of concern are to be:

  • Identified
  • Include behavioural concerns and dates
  • Record what has been tried
  • Suggestions from Deans, Managers, House Leaders
  • Try suggestions and note outcomes. Is there a positive impact?

IF NOT:

  • Involve RTLB

Special Education Needs Coordinator; Waveney Grace-Thode
The SENCO is a member of the Pastoral Team and will work with students who have academic & behavioural needs. She will liaise with as Staff, Parents, Group Special Education and other agencies.
ORRS Students (On-going Renewable Resourcing Scheme)
Assistance for students with severe disability. Gael will assist with programme adaptation, monitor progress and be a mentor.
Other Students with Academic Needs
The SENCO will

  • collate data collected by class teachers when a student is referred
  • do initial academic testing of referred student
  •  assist with programme adaptation where appropriate
  • Oversee or run specific short-term academic programmes designed to boost student achievement. These programmes will have data collection points at the entry and exit stages and all data will be recorded in the computer pastoral file.

Gateway Coordinator; Gina D’Arth will work with students who have self-referred or been identified as likely clients. Gina will work with students to find suitable Gateway Placements, she will liaise with parents and employers and support students through the placement and to achieve credit within the industry they are working.
Public Health Nurse; Dee Millen.  Her role is

  • to promote wellness within school
  • Planning and delivery of Health Programmes
  • Support Healthy Schools Policy
  • New entrant health assessments
  • Follow up on students with individual health needs
  • Coordinate care with outside agencies, ear clinic, school Dental Service etc
  • Year 7 and other immunisations
  • Runs an self-referral clinic in school weekly
  • Will liaise with community/ families/Whanau

Rubicon Drug and Alcohol Counsellor; Valerie is our own counsellor from Pulse in Whangarei. She runs on-going support for students with identified drug and/or alcohol problems, students on the Rubicon Contract and self-referrals and a registered nurse does the testing.
School Doctor; Dr Eggleton is the school doctor. All students have access to his services on Wednesday afternoon. Make appointments at the school office.
Academic Guidance; At the end of each term Deans will be required to analyse credit achievement in Junior Diploma/NCEA and to talk with students and their parents/caregivers about their own situation. If necessary, and only for a very small number of students, he/ she will gather work together for catch-up classes.

Truancy Officer
Vicki Nicholas is the college’s attendance officer
Schools have available to them a number of services to support them with regard to dealing with truancy issues. These include the District Truancy Service (DTS) Debbie Stone and the Non-Enrolment Truancy Service (NETS).

  • receiving referrals from school of non-attending students;
  • locating non-attending students, liaising with their families and facilitating the student's return to education; and
  • Reporting to schools on the reason for each student's non-attendance.

The Non-Enrolment Truancy Service (NETS) is a service funded by the Ministry of Education. Schools are responsible for referring non-enrolled students to the Ministry of Education. Any student that the Ministry of Education is unable to locate is referred to NETS. The purpose of NETS is to locate and assist such students who are non-enrolled into educational placements. For those students who are over 15 years of age, NETS can assist them to apply for an exemption for a course or an employment.
We also have a relationship with Te Roopu Kimiora; Child and Youth Mental Health. Referrals can be made through Susan or Rosemary. Students can also self-refer.
Student Groups:
M People: Trained student mediators
Peacemakers: Trained mediators from year 9 & 10
Cool Schools Mediators: Year 7 & 8 trained mediators
Sexuality Support Team: Students over the age of 16 will be trained in issues relating to teenage sexuality.

Health and Safety Committee

All staff are responsible for H&S. The H&S Coordinator for the College is the Executive Officer, and the H&S Representative is Fran Powell. The H&S Committee meet monthly, and the minutes are feedback to the Board of Trustees. Any hazards should be reported to your H&S representatives, and submitted to the Caretaker via a job sheet with the hazard box ticked. These will be recorded in a hazard register and monitored.

Health Promoting School

Bream Bay College is part of a worldwide move; based on the philosophies of the Ottawa Charter (WHO 1986) to promote individuals increased control over their health.  It is our aim to consider a holistic approach to well-being.

HOD Monthly Budget Reports

The Finance Manager & the Principal are responsible for providing up to date monthly HOD Budget reports to enable budget holders to successfully monitor their budgets. These will be in summary and detail format and will be distributed to HOD’s via their pigeon holes, no later than week 2 after the month end closedown.

Hours of Work

  • All full time teachers are expected to be at school in the staff room BEFORE 8:20am for the start of morning staff meeting.
  • To leave the school during school time, staff must leave their name at the school office on the whiteboard where they are going and estimated return time, this is for emergency purposes. Please let the duty manager know also in case we are low on relievers.
  • School finishes at the end of period 5, nominally 3.20pm, except on Mondays when staff are to be available for meetings. The finish time on Monday is 5.00pm.
  • Staff are to make themselves available for subject related meetings as required.

Generally staff are not required on site outside these hours and will be notified in advance of extra meetings that require their attendance.
Exceptions:
Duties: All staff are expected to do three duty slots during the week, PREFERABLY 1 interval/ before school, 1 1st half lunch and 1 second half lunch.
Reporting: Marking for reports must be completed by notified deadlines and reports prepared for all students at designated times of the year. This will probably involve some extended hours during this period.
Staff must be available for the associated parent evenings at the designated times.
Marking: Marking is to be completed promptly and returned to students.
It is normal for most marking to be completed outside of possible class contact times.
Examinations / End Of Year programmes: At the end of the year when seniors have left for outside exams, staff may be assigned new duties. These include both in school activities like electives and out of school activities like camps. Some staff will cease teaching to work on preparation for the following year such as the timetable.
All staff are expected to use their increased non-contact time for the benefit of the school. E.g. scheme revision, resource preparation etc

Impounding Belongings

Teachers who confiscate student property should label it and hand to the students House Dean or D.P. In the case of jewellery put it in an envelope and put relevant information on it.

Income – Student Collection

The school staff member who initiates the request for money from students is ultimately responsible for making sure that the funds are received. All students must pay directly to the Admin office, where their records are updated, and a receipt will be issued.

Invoices - Creditors

Invoices received will be stamped by Annmarie Woods, with today’s date, purchase order number, and account code (as per the pink copy of the purchase order) and distributed to the budget holder via a Red folder in their pigeon hole. Budget holders must sign the invoice to confirm that the goods have been received and that payment of the invoice is appropriate and return to Annmarie promptly. The invoice will then be entered onto the PC Schools Creditors module ready to be picked up in the appropriate payment run.

Invoices – Debtors

A Debtors Invoice Request form is available from Annmarie Woods or the Principal. The Finance officer will be responsible for sending out statements and following up on any overdue debts.

Kapahaka – Te Roopu Kapahaka O Whanga-a-Tamure

The Kapahaka play an integral role in welcoming new staff, new students, and distinguished guests to the school with a Powhiri at the start of the year or as required.  They participate in the Taitokerau School Festival held in term 1 each year and other special events throughout the year.

Keys

The College have a structured key system, split into blocks and levels. Katrina Sandford is responsible for the issuing and collection of keys. Please guard your keys!!

Laminating, binding & book covering

In the library, Lindsey will laminate, bind and cover any books.
We can now laminate sizes A4, A3, and A2.
We can bind up to 100 pages with plastic binding combs.

Leave of Absence

Apart from sickness all other staff leave must have prior approval. The PD committee will approve Professional Development leave.  All other leave with or without pay must have the Principal's approval.  Once approval is obtained the Duty Manager is to be informed that classes can be covered.  Please refer to Staff Absences for procedures to follow in case of absence. Leave may only be granted as per the award.

Leavers

All students who are leaving school must fill out an application to leave form available from the office. This is for statistical information and must be left at the office on completion. A leaver’s certificate will not be issued until all debts are cleared and books returned

Leavers Profiles

Students leaving Bream Bay College are entitled to leave with a Record of Learning. Students may apply for this and must supply relevant information to go in it. It will include up to 3 references from nominated staff.
It is the student's responsibility to initiate this procedure and apply for it on leaving. A record of achievement application form is available from the Dean.

Library

The Library is an excellent resource that can be used by all staff and students. To book the library there is a booking sheet in Lindsey’s Office area. The computers in the library can be booked on the sheet as well.
All books must be issued at the issuing desk. If books are lost they must be paid for at the office.
If a student is sent to the library they must have a signed note.
NO FOOD OR DRINK IS ALLOWED IN THE LIBRARY this includes STAFF AND STUDENTS.
See Lindsey or Kathie Brown regarding new acquisitions, periodicals, etc.

Litter duty

There is always a concern about the amount of rubbish that is left around the school. It is the responsibility of all staff and students to help provide a clean and caring environment within school. Any suggestions on how to conquer this problem would be appreciated. Please stress to your Whanau class the “Pride” aspect of our School Values.

Lockers

Senior students have first option to hire metal lockers for a cost of $20 per year for a double unit or $10 a single unit. The bottom row is half price. Enquire at the office. Students are to supply their own padlocks

Lunchtime Activities

Megan Carran is the Sports Co-ordinator. She will organise house events along with the HOD Sport, House leaders and the Sports Committee.

Lunch Passes

Lunch passes are rarely issued and are conditional on where, what and why. Students must see the Deputy Principal in charge of their house and be signed out at the office.

Mail and Courier

The Principal and Bev Webb receive incoming mail once sorted it will be delivered to the pigeonholes outside the staffroom. Courier items will be left for staff to collect in the photocopy room. Outgoing mail should be placed in the Outward mail pigeon hole in the staffroom, which will be collected by the office staff, and posted on a daily basis. Stamps are provided for College mail. Mail may be couriered, and can be arranged via the office. These items will be charged back to the relevant departments, and personal items must be paid for by staff.

Mailbox phone

Please ensure your mailbox is emptied and calls returned within a 24 hour turnaround period.

Mana Wahine –workshops will be confirmed annually

Meetings

All minutes from meetings should be displayed in the folder in the staff room, top right hand drawer.
Leaders of Learning LOL
The LOL committee meets fortnightly. A representative from each subject area and year 7 & 8 is required to be present. Curriculum, assessment and reporting of all types and forms are discussed and to be fed back to departments at department meetings.
The role of the committee is to review the curriculum in light of National Administration Guidelines, to provide a balanced curriculum and to review the present curriculum organization. New courses are to be first submitted to this committee for permission to run.

Board of Trustee meetings
The Board of Trustees meet on the second Tuesday of every month. This is an open meeting. A staff member is nominated and elected on an annual basis.

Budget meeting
In term four a draft budget is prepared annually in consultation with the LEG committee.  The Board then approves the budget each year.  Staff may spend up to the budget allocation for their areas of responsibility. All capital items require board approval.
Co-Curricular meeting
The co-curricular committee meets about twice a term. A representative from each faculty is required to be present. Mark Bayer convenes this committee. All applications for activities outside the classroom are to go through this committee.
Department Meetings
Dates for these meetings are recorded on the College calendar and staffroom white board.
Health and Safety: The Health and Safety committee meet each term.
Health Meeting
Each month all the contributing health organisations plus Susan and Rosemary meet to discuss the student health needs within the College.

 

House Meetings
Every Thursday morning at 8:20 all staff go to their own House for a pastoral meeting. These are chaired by the House Leader. Issues discussed at the Wednesday afternoon Pastoral meeting are fed back to the house and Whanau teachers. Repetitive problems are to be identified and deans alerted.
Parent Teachers Association
The Parent Teachers Association acts in an executive style. It is a significant fundraising body, which supports students particularly by way of purchasing additional classroom equipment. The staff rep and Wayne attend the meeting
Pastoral Meeting
The pastoral care meetings are held consecutively with LOL meetings on a Tuesday.  Senior managers, Deans, Guidance/Careers, RTLB, SENCO, Whanau worker etc should be present. Information from this meeting is fed back to house meetings Thursdays. This meeting will combine pastoral care issues with the
Senior Management
The senior managers meet at length as required. They meet on a Thursday afternoon and also meet Monday and Wednesday at 8.10am. D.P’s meet on a Thursday morning at 9.45am
Social Committee
The Social Committee organizes various activities during the year. A committee has been formed led by Mark Bayer.
Sport Committee
Megan the Sport Co-ordinator meet with the sport Committee to organize activities for students, especially the House competition. This is to be attended by all senior and junior House Captains.
Staff Briefing Meetings
Staff briefings are currently under review
The staff briefing meeting is held every morning from 8:20 to 8:30. Punctuality is a requirement of this meeting. You are asked to arrive before 8.15am to tea/coffee to be made and seated before 8.20am. This is a short catch up time for principal notices, then the daily routine. Staff contributes matters of interest relevant to the day. These will be held every morning except Thursday when staff will be at a House Meeting. Tuesday morning meeting is an “issues” meeting.
Staff Meetings
Staff meetings are advertised on the meeting schedules. An agenda is advertised. Items may be given to Wayne via Bev for discussion if appropriate for this meeting.
Student Council
Student Council Meetings at each level -7/8, 9/10 in the prospective leaders rooms, Seniors are held in the Student Support Centre, meeting room.
Support staff
The support staff meets each month on a Thursday PM in the main office
Whanau Support Meetings
This group meets when requested. The Principal, Deputy Principal Rosemary Nathan, Bi-lingual teacher, Te Reo Maori teacher and any Whanau members who wish to discuss issues relating to school attend these.

Music Lessons

Students have the opportunity to learn either guitar, drumming, a wind instrument, Highland piping or drumming or vocals mostly free of charge. Students are rostered out of class for lessons. HOD Music organises this very impressive department that is an important aspect of the culture of our school, he is also the Music Tutor and other music itinerants come into the school for instruction.

Music Night

The Music Night has taken the place of the well-known Variety Concert. This is a showcase night for the variety of musical skills and talents at our school.  The music teacher will coordinate this event with the help of music students.

Building on Success

BBC has a number of initiatives that supports the Learning management system used at Bream Bay College.  Every teacher is working toward up-skilling themselves. The minimum information is to be the course outlines and assessment schedule and homework.

Newsletter Bev

The newsletter is published every two weeks in the Bream Bay News and the full newsletter is emailed to families. This is an excellent opportunity to sell our school to the wider community. It contains forthcoming events and general items of interest to families. Be sure to get your copy. Please forward to Bev Webb any items suitable for inclusion in the newsletter e.g. sports results, individual student achievements, requests to parents, photos’ etc.
The newsletter is a fortnightly issue.  On the ‘S’ drive a folder has been created called ‘Newsletter’ and within the folder will be dates pertaining the deadlines staff need to meet. It is preferred that staff will type their own articles and place them in the newsletter folder, in the appropriate deadline. Bev will coordinate with Mark Bayer who will do the final vetting re grammar etc. before it is sent to the Bream Bay News for printing.  Mark will need 1 day to vet all articles.  If you have a digital photo to go with your article you can also save this to file. Articles will need to be typed in the Newsletter folder by 3.30pm Tuesday of the due date which gives Bev Wednesday morning to request more info if necessary.
Deadlines will be announced at morning briefings.

Occupational Health and Safety

Roles and Responsibilities
Clearly defined roles and responsibilities will help create an effective health and safety system.
An important aspect of these roles and responsibilities is the requirements and duties imposed by the Health and Safety in Employment Amendment Act 2002 and associated legislation, including identifying how duties may be delegated. Attention to requirements and duties will help ensure that a school is meeting its basic legal obligations.
In addition to the legal requirements, the key operational roles and responsibilities in managing a health and safety system are covered in this section
MINISTRY OF EDUCATION
The Ministry is responsible for prescribing minimum health and safety standards for schools. Under the Health and Safety in Employment Amendment Act 2002, and in some situations, the Ministry may have a duty as a `Principal of Contract' (which means the party that engages the contractor) to take all practicable steps to ensure no contractor or subcontractor is harmed while doing work they are engaged to do.
BOARD OF TRUSTEES
In general terms the Board has overall governance responsibility for health and safety in the school and is responsible for providing resources to enable staff, students and others to carry out their health and safety duties. This means that the Board of Trustees:
As an Employer - must take all practicable steps to provide and maintain a safe working environment, provide facilities for staff, ensure plant and equipment are safe to use, ensure employees are not exposed to hazards, provide procedures for dealing with an all hazard approach and emergencies. As employers they are also required to identify, assess and control hazards; inform and train employees; record and investigate injuries and report serious harm incidents to employees.
As Principal of contract (which means the party that engages the contractor) - take all practicable steps to ensure no contractor or sub-contractor is harmed while doing any work they were engaged to do.
As Persons who control a place of work - take all practicable steps to ensure that no one in the school or vicinity is harmed by any hazard.
Provide facilities as outlined in Health and Safety in Employment legislation, e.g. lighting, toilets, drinking water, cleanliness, first aid, and storage of chemicals.
Apply for indemnity from Ministry for uncontrollable hazards
Provide a safe physical and emotional environment for staff and students and comply with health and safety legislation
Are responsible for and have liability for any unsafe actions by staff, visitors and contractors operating under their control
PRINCIPAL
The Principal (and senior management) are responsible for implementing the health and safety policy and systems as delegated by the Board of Trustees, and for management of the school in compliance with Health and Safety in Employment Amendment Act 2002.
HEALTH AND SAFETY CO ORDINATOR Mark Bayer

The Health and Safety Co-ordinator (or equivalent member of school management such as a principal) is responsible to the Principal for the day-to-day management of health and safety including:
Preparing the annual Health and Safety Plan along with staff for Board approval
Managing the implementation of the approved Health and Safety Plan
Maintaining and updating health and safety procedures and taking all necessary actions to ensure that procedures are correctly implemented throughout the school (through the Principal)
Providing health and safety performance reports to the Principal or Board of Trustees
Ensuring that the school has elected the Health and Safety Committee
Arranging Health and Safety Committee meetings
Ensuring safety information is clearly displayed in all work areas
HEALTH AND SAFETY COMMITTEE
Staff representatives:
Committee: One staff from each curriculum area
The Health and Safety Committee (which provides a formal mechanism for staff involvement) is responsible for taking all appropriate steps to assist the Health and Safety Co-ordinator and the school achieve continuous improvement in health and safety performance.
Schools may want to consider discussing health and safety as an integral part of regular weekly/monthly staff meetings. This would enable health and safety issues to be addressed with all staff and provides a demonstration of management commitment to the process.
TEACHING AND SUPPORT STAFF
Teaching and support staff are responsible for:
Correctly implementing school health and safety procedures
Complying with the Health and Safety in Employment Amendment Act 2002 duties as employees (ensuring no action or inaction causes harm to anyone else), report hazards and incidents taking all practicable steps to ensure their own safety at work
Complying with health and safety responsibilities set by the Health and Safety Co-ordinator
STUDENTS AND VISITORS
Students and visitors are responsible for:
Ensuring that no action or inaction of theirs causes harm to themselves or any other person
Complying with school policy, plans, and operating/implementation procedures
Following reasonable instructions of all staff
CONTRACTORS
Contractors are responsible for:
Complying with the HSE Act duties as employer, self-employed, principal of contract, or person who controls a place of work (as relevant)

Office Service and Hours – Parents/Visitors

Katrina/Megan are available to provide a prompt and polite service to parents, students and staff. To help achieve this could all staff please keep entry to the office to a minimum. The office hours are 8.00am to 4.00pm. The front entrance to admin block is for parents

and visitors, and visitors who are staying on school grounds must sign in with the Principals Secretary.

Office Spaces - Staff

Principal                            Administration Block            Wayne Buckland
Deputy Principal                  Administration Block            Alison Dalgleish
Deputy Principal                  Administration Block            Mark Bayer
Deputy Principal                  Administration Block            Rosemary Nathan
Deans                               Administration Block            Tony Baker
Deans                                Administration Block            Gwyneth C & Robyn W
Ross House Manager           Administration Block            Sandra Hayward
HOD PE                             Gymnasium                       Daniel H
HOS Maori                         Whare                              Betty H
                            
Graphics                           Graphics room                   Karen W
Gateway                           Student Support Centre        Gina D
Guidance Counsellor            Student Support Centre        Susan R
Principal’s nominee             Student Support Centre        Lucy W

Office - Students

Students should enter the admin block via the student entrance at the rear of the admin block and report to the student counter The admin block is out of bounds for students unless they require assistance, or have been requested to visit the block. Students are requested not to use the front door. This is for visitors to the school.
Students are not allowed access inside the office. Students require a signed note from home and counter-signed by a DP if they wish to leave the school premises.
The office is open for students before Whanau, at interval, lunch-time and after school. Any student visiting the office during class time must have a note signed (not initialled) by the teacher giving permission.

Office Staff

Bev Webb oversees the Support Staff and the office and is the Principal’s/ Board Secretary.
Annmarie Woods handles all departmental expenditure.
Katrina/Megan are the office secretary/receptionist whose responsibilities include reception, student files, administration, photocopier, first aid etc.

Options

The Leaders of Learning (LOL) under the guidance of a Deputy Principal will design an option structure for each level. Deans are responsible for allocating students to classes. An options evening will run early term three and will be coordinated by a Deputy Principal.

Orientation

Duty Manager, HOD Yr 7 & 8 arrange an orientation day for year 5 & 6 students late in term 4. Parents and contributing school staff are encouraged to attend this day.

Payment for Trips, camps, shows etc.

A copy of the Information Sheet for EOTC activities application form is to be given to the office prior to permission slips being provided to the students. This will ensure that the office staff is kept informed, and that the necessary trip fees can be set up. A list of students participating in a trip or activity must be given to the office prior to the trip (required to update absentees). TIC must ensure all money (fundraising etc.), and individual student payments are received and receipted via the office. Money collected outside of the office e.g. Door sales, should be counted before being brought to the office. The TIC is responsible for arranging refunds when necessary, liaising with the office.

Payroll

Pay Serve administers the payroll for teaching and non-teaching staff. All matters relating to pay are to be directed through the Finance Manager Anne-Marie Woods, who is the Pay Serve contact.

Phone

Phone messages will be left on a staff members own mail box number. Please check the messages regularly. Staff should use the phone in their work room, however if you need a private conversation, the deans offices could be available or the student centre.
To activate the mailbox dial 633 if you do not have an extension number dial 633 followed by # then your mailbox number and password and option 1 to review your messages. If you have an extension number and at your own desk enter you do not need to press the # key. (Full Mailbox instructions are available on S:\Phones\Activate Mailbox.doc)
If you wish to make a toll calls or phone a mobile number dial the office (700) from your workstation giving the department name you wish to charge the call against, your name, and the phone number your require, put your phone down and you will be rung back with your connection. These details will be entered in a Toll Book, and charged back to the relevant curriculum departments. Staff are asked not to ring out directly from the main office unless it is urgent.
Students must pay to use the phone during interval and lunch 20c for local calls and $1:00 for mobile calls.

Photocopying

Office staff are to assist when the photocopier is jammed and to ensure there is a reasonable supply of paper in the photocopy room.  All staff are responsible for filling the photocopier with paper when empty.
All staff are responsible for knowing and entering the correct photocopy pin number, and abiding copy writer legislation (notices by photocopiers). NB. The photocopy PIN numbers are confidential and must not be given to students.
Pay at the office for personal photocopying $0.10c/page Black & White; $0.40c/colour.

Police

The College has a policy of referring all matters relating to serious violence, drugs and serious theft to the police. This is done through the school managers.

Policies

Policies developed by the Board of Trustees, are saved onto “H” drive. They are also contained in a folder.  See Bev Webb. 

Prize giving

The College holds two prize giving ceremonies at the end of each year. A guest speaker addresses the senior prize giving while the McBirney recipient addresses the junior prize giving. The Deputy Principals’ organize the prize giving.

Printing credits-students

Students will are able to purchase printing credits (set up against their log on), to enable them to print to the College printers.
Printing credits are only valid in the year of purchase and cannot be carried over. Black and White A4 or A3 prints will cost 10c and colour prints $1.

Professional Development Procedures

The Principal will appoint a coordinator who will work with a committee representing the staff.
The Professional Development Committee shall determine application and approval procedures for Professional Development and allocate funding.
The programme each year should reflect the school wide professional development goals set annually. These will be taken from the strategic plan and from the identified needs of the appraisal cycle.
The committee must ensure equity of opportunity for all. This must, however, be balanced against the demands of the new curriculum, assessment and individual needs as identified in the appraisal system.
As part of each Department Performance Appraisal process, while reviewing the previous year and setting goals for the future, appraisers should discuss with each appraisee their Professional Development needs for the forthcoming year. Appraisers should in turn inform the professional development coordinator of the need.
An application form for Professional Development funds is to be signed by the Head of Department and or Appraiser first, then by the professional development coordinator.
On approval the professional development coordinator should ensure that the applicant then receives an approval form with the breakdown of costs approved. Applicants register for their own course and notify the Duty Manager.
Professional development that requires cover will proceed subject to relief cover being available.
When the account arrives the professional development coordinator will approve it for payment against the records filed.
A data base will be kept showing staff professional development usage with a breakdown of expenditure.
The school will cover costs, however this allocation will not be by automatic right, but will be by negotiation.
Applications of over $500 must go to the PD committee for approval.
Staff must indicate at the time of requesting professional development whether they wish to be reimbursed for expenses as per the current award. If selecting a lesser amount they must indicate the amount.
Staff planning on undertaking tertiary qualifications related to their subject area must apply to the committee before starting the course. Reimbursement is available for:

    • papers relate directly to subjects taught
    • the proposed papers are accepted by the professional development committee before enrolment. The Committee will relate the study to the school PD goals for the year
    • Study is undertaken concurrently while teaching
    • Reimbursement will not exceed half the course cost and will only be paid upon successful completion of the papers.

Staff attending Professional Development courses should be prepared, if required to share the knowledge they gained in an appropriate forum.
The professional development coordinator will report annually to the Board with statements that link the Professional Development programme with the school strategic plan.
Professional Development Priorities (Nag 1)
To ensure that instruction provided meets national criteria and leads to nationally recognised qualifications
To develop staff capability within the department
To cater for the individual needs of students
To use assessment as a tool to enhance learning
To develop students literacy skills
To develop students numeracy skills
To actively address barriers to learning
To enhance the performance of Maori students
To have all students achieve and succeed
To engage GATE students in higher level learning
To support career education through the appropriate provision of subject related experiences and information.
ICT Initiative

 

Committee
Meet as the need arises to assess PD applications
          Person in charge of PD and Appraisal – Mark Bayer
          Person in charge of relief – Duty Manager
          Teaching staff representative – Usually Board rep
          Support staff representative – Bev Webb

Professionalism

Dealings with students
Staff are role models for students and must behave accordingly when in the presence of students.

  • Smoking around the school is not acceptable.
  • All students are entitled to the equal shares of the teacher’s attention. Staff should not form favourites in class.
  • All dealings with students are to be professional.

Care should be taken not to come in contact with students and not to be in secluded locations with students.

  • It is not appropriate for staff to date students. Care should be taken between young teachers and old students. Please note some of our students are of similar age to our beginning teachers.
  • Students are not to be allowed to enquire about personal details of staff members.
  • Staff are not to get into discussions of a sexual nature with students unless they have the permission of the board.

Keeping confidences, supporting staff and the school
In public, in front of students or when talking to associates, staff are expected to be supportive of the school and their colleagues.  Any problems perceived or otherwise are to be dealt with through the appropriate channels at the school and treated in confidence. A staff meeting or a department meeting is an appropriate place to raise any procedural matters of concern.
If unsure what to do about any concerns consult a Principal for advice.

Supporting our school in public is a constant requirement of our job.

Behaviour Issues

  • Use the schools prescribed behaviour guidelines consistently. Students find it hard to handle inconsistency.
  • Staff are expected to role model good language.
  • There should be no put downs of students.
  • Discussions of behaviour should focus on the behaviour not the students’ personality. Depersonalise comments when talking to parents and students and start with positive references if possible. e.g. “Recently John has been acting horribly, and is not showing consideration for his peers. He gives the impression of trying to be a rat-bag.” as opposed to “John is a horrible inconsiderate rat-bag”
  • Do not come into physical contact with students. There is always an alternative.
  • Pronounce students’ names correctly.
  • Be careful not to comment on the students’ person or their family negatively, preferably not at all.
  • When changing to a non-timetabled room or going on a class trip, leave a note on the whiteboard or on the door to let late students or messengers know where you have gone.
  • Praise students relating it to their work or behaviour regularly when they are doing as you would expect.
  • Teaching is acting; the day you feel on top of the world is the day to sort out discipline problems. When feeling tired and grumpy sorting out discipline problems is not advisable.
  • Avoid trying to talk over the top of students.
  • If you make a mistake, admit it and thank the student for drawing your attention to it.

Using Your Initiative
Plan activities for students that are of interest to them  in a school our size there will always be students interested in topics that interest you.
If you see something that needs doing, pitch in and help out. Fresh ideas are always welcome. Remember that sometimes it’s not the solution that is suggested that solves the problem but the enthusiasm of those touting the solution that solves it.

Promotion Issues

  • Seek to become involved in the wider issues of the school.
  • Make yourself available for project teams.
  • Contribute to the wider life of the school.
  • Become a top teacher in your subject area, totally up to date with the curriculum/s and any pending changes.
  • Learn good people skills with your peers, not just the students.
  • Take the time to learn how the school functions. Eg timetable issues etc.

Prospectus and Curriculum Guide

Please refer to these two publications for Board of Trustees Policy on issues such as uniform, courses of study, school fees and curriculum.

Purchase Orders

HOD and budget holders will be issued with Purchase Order books for their department. For every order made the purchase order book must be used, with the top copy issued to the supplier, and the second copy (pink) returned to Kim Cotterill Office Assistant ASAP, so she will be able to match them with the invoice when received. The department and account code you wish the expense to be charged to must be written in the ‘Charged To’ field of the purchase order. Accounts without an order number will not be paid by the school.

Punctuality

Staff are expected to be on time to school briefings, meetings, report evenings etc. Staff must get to Whanau and class as promptly as possible.

Reimbursement for travel

Staff may apply for reimbursement for school related travel at contract rates for trips relating to staff training etc. The budget holder prior to incurring the expenditure must have cleared this. Claim forms can be obtained from the staffroom folder. It will be necessary to state against which budget the claim should be made and the budget holder will be required to counter sign the claim. The Budget holder for PD is Mark Bayer in liaison with the Head of the Department or appraiser.

Relief Teachers

Relief teachers are contacted and given their work by the duty Manager. All staff should endeavour to support our relief teachers especially in maintaining consistency in administrative and behaviour management procedures. When you leaving work in your absence, make sure it is enough to fill the time as a minimum.

Repairs & Maintenance

R & M for curriculum resources and AV equipment are the responsibility of HODs.

Reports

Computerised reports are issued as per the planner. A parent report day is timetabled to occur. See your HOD and planner for assistance

Resource Management

HODs’ are responsible for selecting, managing and maintaining resources appropriate to their area of responsibility. Teachers must keep a written record of all resources issued and mark off return. There is a sign out day for senior students to return books at the end of year. The HOD needs to make decisions about damaged resources regarding the billing of students for damage that is other than fair wear and tear. All accounts are to proceed through Jacqui.

Restorative Justice

Discipline and student welfare issues are dealt with using restorative practices. The highest end is the Restorative conference. This will involve a trained facilitator along with the victim and the offender with representatives from their families, the school and sometimes the police. A contract will be agreed on and relayed to the Deans. The contract will be reviewed at the STEP meeting. All staff at BBC will undergo Restorative Justice training. The Deputy Principals, Susan Reynolds, Franceine Powell and Gwyneth Cooper are all competent confident facilitators.  Conferences are to be organized by the Deputy Principal and records must be kept on the student’s file on computer and the conference outcome form on file in the RC drawer in the staff room.

Rubbish

To help provide a clean and caring environment within the school, it is important that every staff member and student are responsible for keeping BBC clean. Model tidiness.

Rubicon Contract

The Rubicon Contract is for students who are found to be using Marijuana either in or out of school. This is a three way agreement between the student and his/her family, the school and the police. It gives the student access to drug counselling and the right for the school to arrange for random urine tests while they are at school. Deans will be alerted as to who is on contract. The contract will be organized through the Principal.

Salaries

Anne-Marie Woods is our Finance officer can deal with most salary enquiries. However Wayne Buckland should be your first point of contact regarding salary enquiries. Remember that prior service can be counted for salary credits in some circumstances.

Scholarships & Awards

BBC has a wide variety of scholarships. The most financial scholarship is the George Watt Scholarship where several thousand dollars are gifted to three to five students each year. See Mark for more information.

School Grounds and Boundaries    

Students are NOT permitted in the following areas at ANY time:

  • On the far side of the playing field unless they are actively playing sport.
  • On the bank on the eastern boundary of the school near the rugby soccer and hockey fields
  • Near the trees on the south boundary of the school on the edge of the large drain
  • Behind the tennis courts or in the whare car park
  • In the boiler room/ tractor shed area
  • In the staff car park
  • In the auditorium car park (unless going to their own car)
  • In and around the main auditorium entrance
  • Loitering behind the gymnasium

School Magazine

The College produces an annual magazine as a record of each year’s activities. Old school magazines are a useful source of traditions and history. Items of interest should be saved on “S” drive under school magazine folder.

School Staffing and Size

Bream Bay College is a Year 7 - 13 school with a roll of up to 500 with 40 staff The College was opened in Waipu in 1972 but in 1974 was moved to the present Ruakaka site. Roll numbers peaked at around 650 at the time of the Marsden Point Refinery expansion but then diminished. The roll is now expecting to grow again with industrial and residential growth in the area.

School Van

Book the van through the booking diary in the main office. You must be over 20 with a full licence for 12 months. Charge out rate is 60c Kilometre. Leave the van clean and tidy and full of petrol and inspect for damage before and after use. All passengers must wear seat belts. Don’t use for off road situation.

Seeking Help

If things are not going smoothly talk to a senior teacher, or an HOD or your buddy teacher about the problem. They may have experienced similar issues and if they can’t help they can suggest someone who can e.g. Dean or Pastoral Team.
Consult your head of department with any subject concerns.
Consult your head of department and the year level Dean re concerns about academically misplaced students.
Talk to the appropriate Dean re regular behavioural problems of individual students.
Students showing signs of depression, or strange / bizarre behaviour should be referred to the guidance counsellor. This includes signs of drug abuse, which should also be reported to a Deputy Principal.
At any stage if you have a problem or concern ask a senior staff member as if they have not personally dealt with a similar problem they will probably have helped someone else deal with a same sort of problem.

Self-Review

All staff are involved in curriculum development and syllabi planning both school wide and in their subject area. In large departments you can be expected to be in charge of a level or levels and in smaller departments responsible for the entire subjects’ schemes and delivery. Each unit of work should be reviewed at its completion. The teacher in charge of the subject level is responsible for this.
Each lesson should be reviewed at its conclusion and any pluses or minuses noted for future reference.

Review the weeks work to check that you are making the appropriate progress in regard to the topic and also the years’ work to date to check progress on the scheme.
Evaluate the results of your students and then do something about any areas of concern.
When there has been a problem with a student and dealing with it has not gone well, take the time to think about whether you could have handled the problem differently and had a better outcome. This does not mean giving in or forgoing standards.

Senior Sign Out

Senior sign out happens after senior prize-giving. Students come to school to return books, pay expenses, pick up reports and their record of achievement and a leavers certificate.

Senior Managers

The Senior managers roles are:
R        Rosemary Nathan: In charge of Argyll House and Pastoral Portfolio
A         Alison Dalgleish; In charge of Sutherland House and Curriculum Portfolio
M       Mark Bayer; In charge of Inverness House and EOTC & International students
S        Sandra Hayward: In charge of Ross House

Socials

School socials are run by Houses on the second to last Friday of each term. Staff in these Houses are expected to help supervise these events when their House is on social duties. Attendance at socials is also a great way to build relationships with students outside of teaching time.

Social Committee

The Social Committee organizes various activities during the year. A committee has been formed.

Special Education

Teacher Aides work with a number of students with very high needs supporting the student and classroom teacher. Teacher Aides work under the direction of the SENCO.

Sports Exchanges

 Megan Carran sports co-ordinator, will organise sports exchanges.  Sports exchange schools include, Rodney College, Tauraroa Area School, Dargaville High school and Otamatea High School.

Staff Absences

All staff (this does not include support staff they will contact Bev Webb should they be absent), who will be away sick or absent should contact the duty Manager the previous night or before 7.00 a.m at home.   In cases of emergency staff should always contact the Principal or his P.A.

It is expected that teachers will set work for classes to do and arrange for the work to be left on the table under the staff room whiteboard prior to 8.15am of the day off.
Relief work should be written on the appropriate form.
A computerized class list will be generated and this roll needs to be recorded accurately and returned to the office at the end of the day.
Relief work must be relevant to the current studies and be sufficient to last the required time.
Work may be phoned, faxed, or emailed or delivered to the school. Please make sure each class is on a separate page.
If you are unable to set work please ask your HOD to arrange some lesson material. Do not assume that the relieving teacher will be an expert in your subject.  An emergency package of lessons is a good idea to have stored at school in case of emergencies.  Please inform your HOD of the location of these lessons if you have them.
If staff leave the premises during school hours, they must inform the office staff, and enter their name on the white board in the office
Sickness of more than three days requires a medical certificate. If you are unwell or require cover during the day for any reason, please let the duty Manager know ASAP

Staff List/ codes 2013

Senior Management
Wayne Buckland                     BUCW           Principal
Mark Bayer                        BAYM           Deputy Principal
Rosemary Nathan               NATR            Deputy Principal
Alison Dalgleish                   DALA            Deputy Principal
Sandra Hayward                  HAYS            Senior Manager
Heads of Department/Subject
Daniel Harrington                HARD            HOD Physical Education
Susan Reynolds                  REYS            Guidance and Careers
                                                        
Betty Henare                      HENB            TIC Maori
                                                          Geography
Allan Logan                       LOGA            HOD Mathematics

Gwyneth Cooper                COOG           HOD Science
Waveney Grace-Thode        THOD           Special Education (SENCO)
Scott Brown                        BROS             HOD Music
Kathie Brown                      BROK             HOD English,
Stevie Ryland                     RYLS            HOD Technology
Tracey Scott                      SCOT            HOD Art
Fiona McGrego                    MCGF            HOD Year 7 & 8 (acting)
Rosemary Waerea               WAER           HOD Social Science, History
Karen Williams                    WILK            Graphics

 

Assistant Teachers
Jaonne Hammon                 HAMJ             Year 7 & 8
Kathie McCully                    MCCK             Year 7 & 8
Lucy Williams                     WILL            Biology, NZQA
Peter Sim                          SIMP             Information Technology
Sandra Hayward                 HAYS            Year 7 & 8
Gordon Lee                        LEEG            Science, Music
Brigette Stemmet                STEB             Maths
Gina D’Arth                        DARG            Gateway (acting Dean Sutherland)
Sara Byrne                        BYRS             Technology
Robyn Weir                        WEIR              Accounting & Economics 2010
Tony Baker                        BAKT              Social Studies & Geography
Sherilyn Bradshaw              BraS                English
John Cunningham               CUNJ              English
Franceine Powell                POWF             Food Technology
Junie Shelford                    SHEJ              Bi-lingual Teacher Year 7 & 8

Part time teachers
Lynda Bayer                       BAYL            Horticulture
Beverley Buckland               BUCB            Maths Calculus
Jo Maine                           MAIJ                Dance
Samantah Baird                  BAIS             Science/Chemistry
Hui Coll                            COLH            Science/Physics, Correspondence

Teacher-Aides
Vicky Nicholas
Tau Hita
Francie Stokes
Natasha Goodhue

Support Staff
Lindsey Burrows                 BURL            Librarian
Megan Carran                     CARM           Sports Co-ordination Assistant
Mathew Spragg                   SPRM             Caretaker
Katrina Sandford                 SANK            Reception/Student Administration
Keith Te Whata                   TEWK           Maintenance
Megan Lea                         LEAM             Reception/Student Administration
                   
Bev Webb                         WEBB           Principal/Board Secretary
Anne-Marie Woods              WOOA          Reception/Accounts
Donna Young                     YOUD           Café Manager
Phillipa Valli

 

 

Staff Room

Tea and coffee is available to staff. Small appliances are also available for lunch preparation.
The fridge will be cleaned out each Friday after school, please remove your perishables.
Arrangements have been made for the washing of dishes in the Staff Room. Please put your dirty dishes on the sink bench (not in the dishwasher as the dirty dishes are being mixed with clean). These will be stacked and washed. 
Staff room etiquette
The staff room is a sanctuary for staff.

  • Students are not to be taken into the staff room or workrooms unless there is a special circumstance and students are under direct supervision of a teacher.
  • Conversations heard in the staff room are CONFIDENTIAL and should not to be relayed to students or members of the public.
  • If you are concerned about discussions held or overheard in the staff room you should consult a Manager or the appropriate committee.
  • Staff should leave the staff room clean and tidy at all times. This means putting your cups/dishes into the dish washer.
  • Staff should be mindful that the staffroom is a place for staff to relax in. Inside voices are therefore appreciated.

Staff Sign Out

Staff are requested to sign in and out on the whiteboard in the entrance to the photocopying room if leaving the grounds at all during the day. This is a precaution to ensure your safety in the event of emergency evacuation. Please check with Duty Manager if leaving in case of emergency relief.

Staff Induction

Mark & Susan will formally induct new staff. This will consist of a day before school starts and an on-going buddy relationship.

Stationery-students

Stationery is available at the start of the year in the library, all supplied by Take Note A  basic range will be available in the school CAFÉ at start of year prices. TFEA is available through Rosemary for students in need to cover their stationery costs. Stationery is available for staff from Katrina, and she will ensure all stationery items and reams of paper taken, are written up and charged against a department in the stationery folder.

Office

Each day a year 7 or 8 student is rostered on as the office runner. Sandra Hayward is responsible for this roster. Teachers are to ensure that they have some work to continue with. They will be available to run errands for the administration block and to help with visitors. Students can be nominated for an award for their service. Outstanding attitude and service on student centre duty can earn a certificate for service. The office staff makes these nominations on observing their behaviour.

Student Council

There are three Student Councils; Year 7 & 8, year 9 & 10 and a senior Council. Each council will get 2 muftis and 2 socials. Income from socials and muftis is used to make purchases that students will benefit from. In the past the money has bought school blazers, landscaped school gardens, a set of travelling jackets for teams, water fountains,

picnic tables, giant chess sets as well as supporting a range of students travelling away representing the school. The Council also supports various welfare services. eg funding our adopted student, CANTEEN Bandanna Day etc. Whanau discuss remits and business to be considered at the next full Council Meeting and the representative will present this to the following council meeting. The school council provides a forum for student opinion to be passed on to the Principal and Board of Trustees.  This works effectively and in conjunction with the student representative on the Board of Trustees
If there are any staff keen to adopt a level as a staff rep, as part of your co-curricular responsibilities please see Rosemary. Council needs a firing up!

Student Diary

Regular homework is essential to establish good work and study habits.  The Homework Policy is outlined in the diary.  Please refer to your Head of Department for further details.  All students receive a course outline at the beginning of each year; refer to the Curriculum Policy for details.  This year, again, a student’s diary is compulsory and one is issued free of charge to all students.  The purpose of the diary is to encourage good work habits and self-discipline and to serve as a means of communication between home and school.

Student Leadership

Students have many opportunities to take a leadership role at school
BOT student representative
Students at school elect their own representative for the Board of Trustees. This person must then attend each board meeting each month. They will feed relevant issues to the board from the student representative body; the Student Council. They also present a report each meeting. The 2012 representative on the BOT is Mackay Crawley
Buddies and mentors
All senior leaders must also take on the role of being a buddy to a junior member of the school. This may fall outside of their own Whanau but is a yearlong commitment to a youngster at school. Susan, Rosemary, A will run a Youth Leadership Programme.
Bus prefect
Bus prefects are chosen by Robyn Weir and have responsibility for control on the bus. They must report directly back to Robyn.
Head Prefects
There are two girl and two boy Head Prefects. They are to lead their team of prefects. One girl and one boy is to lead the Sports Council and One girl and one boy is the lead the Cultural Committee. They will also take responsibility for duty in the common room and ensuring lunchtime duties are done. On official occasions they will be required to represent the school.

 

Term 1

Term 2

Term 3

Term 4

Common Room Duty

 

 

 

 

Duty leader

 

 

 

 

 

House Leaders
One senior boy and one senior girl from each house is chosen. Each house may have deputies as well as intermediate and junior house leaders. These House Captains are responsible for the house competition and getting house involvement. They must attend the fortnightly Sport Council run with Mark Bayer and Megan.
Librarian
Lindsey chooses students suitable for taking on responsibilities in the library. She also has a head librarian. These students will help at interval and lunchtime.

Mediators
Student teams at all levels; will be trained to deal with student issues in the field of mediation and harassment. Teams are called either M People or Peace Keepers All harassment issues should be fed back to Rosemary via the Deans, and mediation issues should be arranged by Susan Reynolds.
Prefects
Year 12 students can apply to be prefects in Term 4 for the following year. The head prefects are announced at the end of year prize giving. Prefects are the responsibility of the Senior Dean and announced at the start of the year.
Safer School Council
Students who have been involved in Restorative Conferences as either a victim or a wrong-doer, are asked to attend some of these meetings that are run by Barbara and Susan. The purpose of the meeting is to encourage students to mix together and respect one another and the environment. Based on the School Values of PQR.
Sport team captains
Captains of sport teams take on an important responsibility with their own team. They are directly responsible to their coaches.

Student counsellors
Super councils is being mooted for 2014
The Student Rep on the BOT chairs the senior council. Each Whanau chooses or elects a senior (Yr 11,12,13) representative for the student council. This group meets twice a term and feeds issues back to the student representative on the Board of Trustees and to Management.
Whanau leader
The Whanau leader is either chosen or voted in by their Whanau. This person must assist in the smooth running of the Whanau group.

Students Out Of Class

If you release a student from your class during a period they must have the yellow pass with their name, date, time of leaving your room, and their destination with your signature. Please keep movements out of class to a minimum.  Be sensitive to students' requests to visit the toilet during class, it need not be in the first 15minutes or last 10 minutes of a lesson.  Any students wishing to use the library during class time (unless time tabled) must have a note from the teacher who has sent them there and report to the librarian for permission to be there.

Student Refunds

Forms are available from the Office in the event that an activity paid for by students is cancelled. The form allows for either a refund of the money, or transfer to another activity, e.g. Parent Contribution. All staff in charge of an activity are requested to approve the refund/transfer.

Support Staff Meetings

These are held in the office every Thursday afternoon from 2.00pm to 2.20pm (during assembly), for the office support staff. Separate meetings for the Librarian, Café staff, Caretaker, Painter, Sports Co-ordinator take place on request.  The Principal’s PA/Officer Manager, Beverley Webb, will place any matters for discussion from this meeting on the agenda to be discussed at the SMT (Senior Management Team) meeting held on a weekly basis.

Targeted Funding for Education Achievement (TFEA)

This fund is available to help students to academically achieve. Applications for its use will go to Rosemary Nathan.

Uniforms

School uniforms are available from Bethells Uniforms at The Strand, Whangarei.
If a student in your Whanau is out of uniform they must be sent directly to the DP to have their note checked all students should now be in the new monogrammed uniform. Shoes are now only black leather lace up or roman or slave sandals. A black sun hat, preferably a peak cap, is highly recommended especially for terms 1 and 4. Staff should set an example and always wear a hat when on duty at interval /lunchtime.

Vehicle and lunch Pass

Students who want to drive their own car to school must initially gain permission from the Manager in charge of Senior Students. Students must show evidence of their current license, carry no passengers, unless permission gained from parents and park in the student car park. A lunch pass is issued only by a School Manager and only for very special circumstances. We cannot guarantee the safety of our children once they leave the gates to go elsewhere for lunch. There should be no need for a car to leave the grounds during the day.

Visitors to the school

All visitors to the school must first sign the register at the front office. Visitors will be issued a temporary visitor badge. This is to be returned when the person signs out at the register. Ex-students visiting the school are classified as Visitors and are also expected to sign in.

Whanau system

The Whanau system at Bream Bay College is a vertical form structure, which is both an administrative and Student Welfare network. This structure was introduced to this school in 1993, following the lead of many of the schools in the North who had successfully changed to this system.
It has been based around the existing house system of four houses and each house has five Whanau groups. All staff belong to a house which has taken its name from the four parts of the Scottish highlands that were the homeland of the Waipu settlers who arrived in the late 1860’s. (They had in fact been resident in Nova Scotia immediately before coming to NZ)
Overseeing each house is a house leader who is not a Whanau teacher. The house is broken down into a further five Whanau groups with an average of twenty eight students in each. The Whanau group is a vertical slice of the school. There are boys and girls from years seven to thirteen with their own Whanau teacher and student Whanau leader(s). The idea is that the student is in the same Whanau for the entire time they are at school. This means that in each house there is one house leader supporting the five Whanau teachers who get to know their own students in their Whanau very well.
Whanau was the name chosen for our groups as we identify with the special meaning of this Maori word i.e. in Maori society the Whanau will refer to both the nuclear and the extended family. It contains individuals of all ages, experiences and expectations.
Aims of the Whanau System
To provide a supportive environment for all students
To provide interaction between senior and junior students- whilst further developing literacy & numeracy skills
To develop leadership skills particularly for seniors
To promote the acceptance of individuality, cultural differences and social interaction with all students
To develop a cooperative and enthusiastic Whanau spirit
To strengthen the existing guidance and house system

 

 

The Role of the House Deputy Principal & House Deans
The House Leadership is a shared role between house D.P & Dean. They play important roles in helping to keep their house functioning well. The house Dean does not have a Whanau and will use this time towards the following negotiated and shared roles;

  • Supporting the five Whanau teachers with their Whanau role
  • Arrange for inter-Whanau activities eg quiz show, spellex etc
  • Ensure Whanau teachers have their Whanau handbook up to date
  • Cover for any absent Whanau teacher during Whanau time.
  • Be visible in Whanau classes on a regular basis
  • Requires energy, enthusiasm and commitment
  • Co-ordinate house activities, be proactive in organising teams eg swimming, athletics and term events etc.
  • Oversee house discipline/daily monitoring of daily reports etc
  • Be aware of house attendance
  • Look at ways to reward students in your house, for good behaviour.
  • Check Whanau comments on reports.
  • Attend Pastoral Meetings
  • Co-facilitate Thursday AM house meetings

Whanau Names and Rooms

Deputy Principal: Alison Dalgleish - Sutherland
HOUSE Dean                          Gina Da’th (acting)
SUT1          SimP                Peter Sim                    R      12
SUT2          BroS                Scott Brown                R      20
SUT3          ScoT                Tracey Scott                R      17
SUT4          SteB                 Brigitte Stemmet          R      08
SUT5          WilK                 Karen Williams             R      18
OTHERS
                       Bev Buckland, Joanne Hammon
            Keith Te Whata/Mathew Spragg, Huia Coll
                
Deputy Principal: Rosemary Nathan - Argyll
HOUSE Dean                          Robyn Weir
ARG 1         PowF               Franceine Powell          R      14
ARG 2         LeeG                Gordon Lee                 R      19
ARG 3         LogA                Allan Logan                 R      06
ARG 4         HenB                Betty Henare               Whare
ARG 5         CunJ                John Cunningham         R      04   
OTHERS
Lindsey Burrows, Fiona McGregor, Katrina Sandford, Rose Waerea, Harriet Hita, Tau Hita
                    
                    

 

 

Senior Manager: Sandra Hayward - Ross
HOUSE Dean                          Tony Baker
ROS 1         ByrS                 Sara Byrne                  R      16
ROS 2         BraS                 Sherilyn Bradshaw        R      04
ROS 3         SimS                Sue Sims                    P      05
ROS 4         DalM                Mel Dalgliesh               P      08
ROS 5         BroK                Kathie Brown               R      05
OTHERS
                 Huia Coll, Susan Reynolds,
                 Annmarie Woods, L.Williams
                 Waveney Grace-Thode, Jo Mayne, Elizabeth Hutchinson
                
Deputy Principal: Mark Bayer  - Inverness
HOUSE Dean                          Gwyneth Cooper
INV1           McCu               Kathie McCully        R     10
INV2           RylS                 Stevie Ryland         R     15
INV3           HarD                Daniel Harrington     P     03
INV4           ThoJ                Jenny Thornhill       L     01
INV5          SheJ                 Junie Shelford         R     11
OTHERS
                 Megan Carran, Donna Young, Emma Jennings
                 Lynda Bayer, Bev Webb, Megan Lea, Verne McFadden

 

                 The Role of the Whanau Teacher
The most important member of the guidance system is the Whanau teacher who is in the front line. The successful impact of the Pastoral Care system depends on the recognition by the Whanau teacher of his or her role. The task is to provide a base for acceptance and good human relationships that will help students grow into responsible, healthy people. This can best be achieved by helping them to recognise the school values:

  • Show pride in themselves, their Whanau, their school, their work
  • Achieve quality, be organised, be positive, behave appropriately
  • Show respect for themselves, their teachers, other students, property and possessions; and respect the rights of teachers and students. Listen to one another; be polite and courteous and well-mannered.

Whanau teachers must ask themselves….Am I achieving these aims? If not, why not? Is the system at fault? What support do you need to change this situation?

  • Have you made contact with your student’s parents and introduced yourself?
  • Do you act on Detention incidents reported to you?
  • Do you discuss your students with the Dean, subject teachers?

You should be the source of all knowledge on your students. Find out about medical conditions, behaviour patterns, home circumstances, interests, problems, abilities, anxieties, aspirations, crises.

Whanau Time

This is a time when the teacher marks the register of attendance, a.m & p.m, reads out the daily notices, preferably enables students or senior students to read these, makes enquiries about student absences, checks school uniform and undertakes general pastoral care of students. This is an important contact time for staff and their Whanau.  Whanaungatanga is essentially about getting know each other.  Whanau meetings, although brief, should be run in a structured way to ensure effective communication with students.

Administration Duties

  • Ensure that each Whanau room has a Whanau notice board and that daily notices are pinned up, plus any other notices eg sports events etc
  • Issue timetables.
  • Write a reference for your seniors when they leave.
  • Check students have got a full set of books. Do they need financial assistance? See Rosemary for TFEA budget use.
  • Collate reports include a Whanau comment.
  • Check attendance, accept notes and follow up on unexplained absences.
  • Check uniform passes and refer to senior manager of the level of the student.
  • Inform students of daily notices.
  • Check student diary.
  • Follow up on unsatisfactory reports and daily reports.
  • Keep an accurate register.
  • Encourage the group to feel a sense of belonging for each other, promote pride in the Whanau room and help the group feel responsibility for conduct in assembly.

Pastoral Duties

  • Meet or phone to talk to student’s parents
  • Write a letter introducing yourself and your Whanau members.
  • Give students an opportunity to talk to you. Be a listener.
  • Look at their class books at times. Do they need more, are they named?
  • Check their homework diary.
  • Follow up on comments made by teachers
  • Follow up on discipline issues. Use the Restorative approach to questioning:

What happened?
What were you thinking (instead of “Why did you do that!)?
What rule did you break?
Who did it affect?
How are you going to fix it up?

  • Listen attentively, give first instance advice and, if necessary, refer to the dean, guidance counsellor etc.
  • Offer guidance to help students make their own decisions.
  • Deal with behaviour causing concern promptly. Prompt action can be effective without being drastic.
  • Make recommendations for blues awards.
  • Go over school rules.
  • Aid in the orientation of new Whanau members. Organise a “senior” to be a buddy for new students.
  • Check appearance and uniform, is it named?
  • Sit with their Whanau at assembly. Do not allow individuals to break away from the Whanau.